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  • Section B: Board Governance and Operations



The purpose of the Policy Committee (Committee)  is to develop policies and update policies, with the goal of completing this  on a three-year cycle, to serve as a framework for the successful and efficient functioning of the school unit to the School Board and/or Superintendent and ensure the policies are in compliance with all applicable laws and regulations.


Membership of the Policy Committee is outlined in Policy BDE.


  1. To identify issues needing policy development and prepare policy manual items to be added, deleted or amended.

  2. To research timely topics and propose new or amended policies for consideration by the whole Board.

  3. To conduct a continuing review of the policy manual on a 3-year cycle and recommend additions, amendments or deletions. 

  4. To act as editor of the policy manual.

  5. To ensure that the student/staff handbooks are compatible with policy manual and report any findings to the Board. 

  6. To ensure the policy manual is up to date and accessible to the public.

  7. To present first and second readings in accordance with the School Board Process and Procedures BG-R in the RSU 21 Policy Manual. 


  1. The Committee shall meet at least once per month during the school year. 

  2. Regular monthly meetings shall be scheduled one month in advance and notice of meetings posted as specifically required by policy. 

  3. Special Meetings may be convened by the Committee Chair, or at the request of the Chair of the Board, upon 24 hours notice to the Committee. 

  4. All meetings are open to the public, unless convened in an Executive Session.

  5. The presence of three Board members of a standing committee shall constitute a quorum for voting purposes. Board members of the standing committee vote on agenda items. 

  6. In the event that the Chair of a standing committee is unavailable for a scheduled committee meeting, the members of the standing committee will elect one of the members in attendance to act as Chair for the duration of the meeting.

  1. Recommendations may be in the form of a proposed motion and/or a report. 

  2. A standing committee may also forward a matter under discussion to the full Board with no recommendation.  

  3. Standing committee reports will be included as an agenda item for all regular Board meetings.

  4. Any item referred to a standing committee by the Board shall be reported on at the next regular Board meeting whenever practicable. 

  5. The standing committee’s report to the Board should indicate work completed or progress made to date. The report may include the recommendation for continued standing committee study.

  6. The Committee Chair or designee shall provide a written report to the Board at regular Board meetings. 

  7. RSU 21 encourages the regular participation of community members. The expertise and input from our community are vital to the decision making process of the Board and its Standing and Advisory Committees. 


Legal Reference:  1 M.R.S.A. § 401 et seq. 

Adopted:    06/01/09
Amended: 11/01/10
Reviewed: 10/16/17
Revised: 4/25/22
Revised: 10/16/23


  • Section B