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  • Section B: Board Governance and Operations


The Superintendent (or designee), in their role as Board Secretary, shall prepare and maintain accurate minutes of all meetings of the School Board of Directors (Board).

The minutes shall reflect the type of meeting (regular, special, or emergency), the date, time, and place of the meeting, and the names of the members present, those absent with excuse (if any), and those absent without excuse (if any).

The minutes shall include, at a minimum:  the wording of motions and resolutions; the name of the Board member making the motion; the name of the Board member seconding the motion (if a second is required); the action taken; and the vote.

When a Board member abstains from voting because of a conflict of interest as defined by law, their abstention and the reason for doing so shall be recorded in the minutes.

Draft (unapproved) minutes of meetings will be distributed to all Board members prior to the meeting at which the minutes are to be presented for approval.  Draft (unapproved) minutes will be made available to the media upon request and may be inspected and copied by members of the public at the Office of the Superintendent. Draft (unapproved) minutes shall be stamped “draft” to indicate their status.

Board meeting minutes shall be acted upon by the Board at its next regular meeting.  The Board’s action on the minutes will be reflected in the minutes of the meeting at which they are approved.

Approved minutes shall be permanently filed in the Office of the  Superintendent, where they shall be available to the public for inspection and copying during normal business hours.

Copies of Board minutes will be posted on the school’s website. 

Legal Reference: 1 MRSA §§ 402(3), 408

20-A MRSA §§ 1004, 1055

30-A MRSA §  2605 

Cross Reference: BBBDA - Board Declared Vacancy Caused by Absenteeism

BEDI - Board Relations with the Media 

BEDFA - Abstentions 

Adopted: 06/01/09 

Amended: 01/09/12

Amended: 09/18/17

Revised: 7/25/22


  • Section B