DFF - STUDENT ACTIVITIES FUNDS

DFF - STUDENT ACTIVITIES FUNDS

Revenues collected from admissions to school fundraising activities, profits from school stores, club and class dues shall be deposited and accounted for in a student activities fund maintained for each school. Within this fund, separate accounts will be identified for accounting purposes. These revenues will be considered school unit funds under the direct control of the Superintendent, who may develop and implement procedures relative to these funds, and delegate specific responsibility for deposits, expenditures, and record keeping to the building principals and/or appropriate staff. Procedures for management of student activities funds shall be consistent with sound business and accounting practices.

Student activity funds are to be used only for student activities that augment the school unit’s programs; they are not intended to replace school unit funding for school unit programs and activities. Funds raised by approved student clubs or organizations or from classes shall be expended to benefit the specific club or organization or class. All expenditures from student activities funds must be approved in advance by the building principal or Finance Director.

The senior class may decide how to disburse funds remaining in its class account after graduation. Such disbursements may include gifts to the school, to a scholarship fund, or used for an activity approved in advance by the principal. All of the class’s outstanding obligations must be paid before the class may expend its remaining funds. Unexpended funds remaining three months after the class has graduated and any interest earned on these funds will be transferred to the high school activity account. 

Student activity funds are part of the total fiscal operation of the District and shall be audited as part of the District’s annual audit.  

Cross Reference: JJE-Fundraising  

Adopted: 01/09/2012

Reviewed: 02/08/2021

Revised: 1/9/2023