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  • Section D: Fiscal Management


The Superintendent is authorized to determine, through procedures they develop, when personal property (supplies, materials, equipment), as distinguished from real property, is obsolete or no longer of use to the school unit, and to declare it surplus. 

The Board is to be informed of any property valued in excess of $5000 declared surplus by the Superintendent prior to its disposal. Procedures for disposal of all surplus personal property shall be in accordance with the following: 

A. All member municipalities are to be informed in writing of property declared surplus, and are to have first option to purchase. The charges for municipal purchases shall be determined by the Superintendent after consultation with the Board or Board’s Finance Committee, and provided to each municipality at least two weeks in advance of an auction, sale, or opening of sealed bids. 

B. Surplus property valued in excess of $5000, including books, to be offered for sale shall be disposed of by sealed bid, public auction, or public sale. Public notice of any sale of surplus property shall be posted for at least seven business days and in at least one source of print media and one source of electronic media. 

C. Library books, textbooks, and instructional materials are to be disposed of by a means most likely to offer the promise of continuing educational benefit, first to citizens of the school unit, then to others. 

D. Any surplus property which is offered for public sale and is not sold may be disposed of in a manner deemed advisable by the Superintendent, including donation to non-profit agencies. 

 E. Any property determined to be worth less than $5000, or for any reason is considered to be inappropriate for sale, shall be disposed of in a manner the Superintendent deems appropriate after informing the Board, with recycling as a priority where feasible. 

F. Any school unit identification borne by surplus property shall be removed, or be further identified to indicate the intended disposition and surplus nature (i.e., "SOLD BY" "SURPLUS") All revenues which result from the sale of surplus property shall be credited as miscellaneous income except in any instance where law requires that it be credited to a specific account. 

Legal Reference: TITLE 20-A MRSA, SECTION 7 

Adopted:   10/28/91 

Reviewed: 09/22/97 

Reviewed: 10/09/2009

Amended: 05/21/2012

Reviewed: 02/08/2021

Revised: 1/9/2023

  • Section D