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  • Section E: Support Services


Proper retention of school records is essential to the smooth operation of the schools; to protect the legal interests of the schools, students, and employees; and to comply with federal and state laws and rules concerning record retention. Physical and digital storage resources, that are not required to be retained under any law, rule or schedule or that have passed their retention period, shall be disposed of on a timely basis. 

The Board will comply with all applicable laws and rules concerning the retention, storage, and disposal of specific records, and acknowledges its duty to preserve records subject to state or federal audit, or when litigation is threatened or pending. 

The Superintendent is responsible for implementing this policy and any procedures needed to comply with applicable laws and rules. The Superintendent may delegate specific responsibilities to school employees as deemed appropriate.  

Employees shall be informed of any recordkeeping requirements applicable to their positions and are expected to comply with them. 

Legal Reference: 5 M.R.S.A. § 91 et seq.

Maine State Archives Local Government Record Retention Schedules

Maine Department of Education Rule Chapter 125 

Cross Reference: GBJ – Personnel Records

JRA – Student Education Records and Information

GCSA – Employee Computer and Internet Use 

Reviewed: 01/25/10

Revised: 04/29/19

Reviewed: 2/27/23

  • Section E