Skip To Main Content

JRA - STUDENT EDUCATION RECORDS AND INFORMATION

  • Section J: Students

JRA - STUDENT EDUCATION RECORDS AND INFORMATION



RSU 21 shall comply with the Family Educational Rights and Privacy Act (“FERPA”) and all other federal and state laws and regulations concerning confidentiality and maintenance of student records and information.   

RSU 21 designates the following student information as directory information: name, participation and grade level of students in recognized activities and sports, height and Weight of student athletes, dates of attendance at RSU 21 schools, honors and awards received, and photographs and videos relating to school attendance and participation in school activities (except photographs and videos on the Internet).

RSU 21 may disclose directory information if it has provided notice to parents (and eligible students over 18) and has not received timely written notice refusing permission to designate such information as directory information.

RSU 21 is required by the Commissioner to collect and report student social security numbers for longitudinal data purposes. RSU 21 will be asking parents to provide written consent to use their child's social security number for these purposes. Provision of a child's social security number is not required as a condition of enrollment in RSU 21, and no child's social security number may be used for longitudinal data purposes without prior written parental consent. When a student turns 18 years of age, the written consent must be obtained from the student and the rights previously accorded to the parent are accorded to the student.

Military Recruiters/Higher Education Access to Information
Under federal law, military recruiters and institutions of higher education are entitled to receive the names, addresses and telephone numbers of secondary students and RSU 21 must comply with any such request, provided that parents have been notified of their right to request that this information not be released without their prior written consent.

Information on the Internet
Under Maine law, RSU 21 shall not publish on the Internet any information that identifies as student, including but not limited to the student’s full name, photograph, personal biography, email address, home address, date of birth, social security number and parents’ names, without written parental consent.

Transfer of Student Records
As required by Maine law, RSU 21 sends student education records to a school unit to which a student applies for transfer, including disciplinary records, attendance records, special education records and health records (except for confidential health records for which consent for dissemination has not been obtained).

Designation of Law Enforcement Unit
The Board hereby designates its School Resource Officer as the RSU 21 law enforcement unit.

Administrative Procedures and Notices
The Superintendent is responsible for developing and implementing any administrative procedures and parent notices necessary to comply with the applicable laws and regulations concerning student education records and information.  Notices shall be distributed annually to parents and eligible students concerning their rights under these laws and regulations.  A copy of this policy shall be posted in each school.

 

Legal Reference:
20 U.S.C. § 1232g; 34 C.F.R. Part 99
20 U.S.C. § 7908
20-A M.R.S.A. §§ 6001, 6001-B
Maine Department of Education Rules, Chapters 101 and 125

Cross Reference:
JRA-E – Annual Notice of Student Education Records and Information Rights
JRA-R –Education Records and Information Administrative Procedure
ILD – Student Surveys and Marketing Information

Adopted: 07/21/03
Amended: 02/25/08
Amended: 08/16/10
Reviewed: 03/19/18

  • Section J